Executive Secretary

4:45 PM

Unknown

ABOUT JOB

Job Title : Executive Secretary
Closing Date : 18 January 2014
Location : Phnom Penh, Cambodia
Working Hours :
Starting date :
Monthly Salary :
Other Benefits :

Background

Techenture Consulting Co., Ltd is one of the leading IT software companies in Cambodia. Over the past two years Techenture has been growing fast and become the number one Microsoft Solutions provide in Cambodia specializing in Microsoft information worker solutions, Systems management, Unified communications, Dynamics etc. The management team of Techenture are pioneers of respective specific technology with over 15 years of experience in the specific technology areas.
Techenture is looking for young and dynamic candidates to join their team of technology experts to gain world class experience, fringe benefits and much more.

Responsibilities

Key responsibilities

Read and analyze incoming memos, submissions, and reports in order to determine their significance and submit for approval.
Open, sort, and distribute incoming correspondence, including faxes and email.
File and retrieve corporate documents, records, and reports.
Prepare responses to correspondence containing routine inquiries
Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
Prepare agendas and make arrangements for committee, board, and other meetings.
Make travel arrangements for executives.
Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors.
Compile, transcribe, and distribute minutes of meetings.
Coordinate and direct office services, such as records and budget preparation, personnel, and housekeeping, in order to aid executives.
Meet with individuals, special interest groups and others on behalf of executives, committees and boards of directors.
Manage and maintain executives' schedules.
Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, and/or presentation software.
Set up and oversee administrative policies and procedures for offices and/or organizations.
Review operating practices and procedures in order to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.
Interpret administrative and operating policies and procedures for employees

Skills and abilities

Young and good looking and dynamic
Computer literate
Good writing, analytical and problem‐solving skills
Knowledge of principles and practices of organization, planning, records management and general administration
Ability to communicate effectively
Ability to operate standard office equipment, including but not limited to, computers, telephone systems, typewriters, calculators, copiers and facsimile machines
Ability to follow oral and written instructions

Requirements of applicants:

Degree in business or management
Ability to work well either alone or as part of a team
Knowledge of principles and practices of basic office management and organization
Good speaking and writing skills both in Khmer and English
Good ability to use Microsoft office system